Optimist International Convention: Travel Information
Passports for U.S. Citizens
For Optimist Members who are United States citizens, a passport will be required for entry into Canada. There are two types of passports: a passport card and a passport book. The passport card allows for international travel by land or sea only. The passport book allows for international travel by air, land and sea.
PLEASE NOTE: Optimist Members who are planning to attend the International Convention in Quebec City are encouraged to plan ahead as the processing time for a passport application can take up to six weeks.
Border Crossing Alert
Important information for people traveling from the United States into Canada for the 98th annual Optimist International Convention:
The Canada Border Services Agency (CBSA) - International Events and Convention Services Program (IECSP) officially recognizes the convention. To avoid scrutiny when speaking to a customs agent at the Canadian border, you can print and carry this letter with you or mention you are traveling into Canada for the purpose of attending the Optimist International Convention.
It is important to point out the section about "Persons who have been convicted of any criminal offences may be inadmissible to Canada." For more information, click here. A DUI is considered a criminal offence and there are additional steps you can take in advance to avoid any problems getting into Canada. For more information, click here.
Traveling with minors to Canada
Children under the age of 18 are considered minors in Canada. The adult who is not the parent or legal guardian of the child should have written permission from the parents or guardians to supervise the child. The permission letter should include addresses and telephone numbers where the parents or legal guardian can be reached. The letter does not need to be certified. A photocopy of the parents’ or legal guardian’s signed passports or national identity cards should be attached to the letter. Please see this example from the Government of Canada’s website:
Note: The border services officer may not ask to see these documents when the child enters Canada. However, it is strongly recommended you bring them, in case you are asked. The minor child will not be admitted to Canada if the officer is not convinced that the parents or legal guardian have authorized his/her stay.
For additional information, please visit this section of the Government of Canada’s website:
Wheelchairs and Mobility Scooters
To rent a wheelchair ($20 CAD for a week) or a mobility scooter ($95 CAD for a week), contact Michel Bergeron at email@example.com, call (418) 681-6381 ext. 2048 or fax (418) 681-2766.
Before you book your travel and housing, consider the days you want to arrive early and/or stay after the convention events. Your International Convention Committee is developing pre and post-convention events to take place on June 29 and July 3. Whether traveling by plane, train or automobile, special deals are available for Optimist members for the International Convention.
Airport Québec City Jean Lesage International Airport (YQB), also known as Jean Lesage International Airport, was established in 1939. It is located 6.9 miles southwest of Quebec City. It is the second busiest passenger airport in Quebec after Montreal-Trudeau airport, with 1,574,699 passengers served.
Discount Code: C82V4MJ1. Ticketing agent fees may apply for phone reservations. Travel valid June 23-July 9, 2016.
Discount Code: NMMCW. Ticketing agent fees may apply for phone reservations. Travel valid June 27-July 10, 2016. Call (800) 328-1111 Monday through Friday, 7:00 a.m.-7:00 p.m.
Discount Code: ZVP8363885. Ticketing agent fees may apply for phone reservations. Travel valid June 27-July 10, 2016.
Flight Centre Offer
Michael Michiel and the Vancouver-based Flight Centre have offered to assist Optimist International Members with their travel to the 98th Optimist International Convention. For every flight booked through Michael and his team, Optimist International will receive a donation. To book a flight through Michael, call (877) 717-1026 or send an email to firstname.lastname@example.org (Monday-Friday from 9:30 a.m.-5:30 p.m.).
Traveling by Train
Optimist International has an exciting offer that will help you see as much of Canada as possible in route to the 98th Optimist International Convention. Running on nearly 8,000 miles (12,500 km) of track, VIA Rail operates nearly 500 trains a week traveling between every providence of Canada.
Discount Code: 13175. The closest ViaRail Station to the Hilton Quebec is Gare-du-Palais Station, located .75 mile from the hotel. Travel valid June 23–July 7, 2016
Traveling by Bus Orléans Express departs from the Montréal Airport (Aéroport Trudeau) and drops off at Québec (Centre-Ville) which is a mere 15-minute walk to the Hilton Quebec, Delta Quebec and the Quebec City Convention Centre. The cost of a round trip ticket starts at $105 CND (roughly $80 USD, depending on daily exchange rate) and takes about 3.5 hours.
Rental Car Discounts
The following rental car companies are offering discounts:
Corporate code: GE1025
Company PIN: OPT
Transportation between Airport and Hotels
Optimist International and Autocar Excellence are offering discounted shuttle transportation between Quebec City Jean Lesage International Airport (YQB) and the Hilton Quebec, Delta Quebec and Four Points by Sheraton Quebec Resort. Taxi fares from the airport to Quebec City hotels can cost as much as $37 CAD/$30 USD (one-way). Optimist International is offering discounted shuttle transportation for $25 CAD/$20 USD (one-way) and $40 CAD/$32 USD (round trip).
Shuttles will run on a consistent basis from 8:00 AM until 8:00 PM on the following dates:
Arrivals (airport to hotels): June 27, 28, 29, 30
Shuttles will run on a consistent basis from 2:30 AM until 2:30 PM on the following dates:
Departures (hotels to airport): July 3, 4, 6
To book your shuttle reservation, click here. In the event that your travel plans fall outside of our shuttle window, there will be a number of taxis available at the airport and at the hotels.
Once you arrive to Québec City, you will collect your baggage and head out the doors opposite the check-in counters and find an Autocar Excellence vehicle waiting for you. An Optimist Member will be there to check you in and welcome you to Québec City!
All taxis are based on a flat rate of $34.25 USD to the Hilton Quebec and $35 USD from the Hilton Quebec.
If interested in traveling through Canada from the comforts of a personal RV, there is a KOA Campground 20 minutes away from the Quebec City Convention Centre and Camping de la Joie is only 15 minutes away.