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Materials being shipped to the hotel must have the following information on the shipping label.
Hilton New Orleans Riverside (Event Name) (Arrival Date)
Hold for guest: (Guest Name) (Guest Cell Phone Number) (Guest Company Name) (Meeting Room) (Booth Number) 2 Poydras Street New Orleans, LA 70130
All inbound and outbound package service is handled through the on-site Fed Ex Office Business Center. Please call them direct at 504-581-5892 for further instructions. Fees apply.
All move-in and move-out of exhibits must be through designated loading docks, freight doors and freight elevators. The main lobbies, exhibit hall doors, escalators and passenger elevators are not to be used for this purpose.
Food and beverage services are operated and controlled by the hotel. No food and beverage supplies, or alcoholic beverages, may be brought into or removed from the hotel by the Licensee, its employees, contractors or attendees without prior written permission. The hotel exclusive Food and Beverage provider, must approve, in advance, all exhibitor or Licensee requests for food or beverage sampling distributed from exhibition booths or any other areas within the hotel and has the right to refuse any request. All requests must be made through Optimist International.
Exhibitors shall hereby protect, save and hold Optimist International, its staff, hotel and their respective employees, agents, contractors and sub-contractors harmless from any and all claims for loss, costs, liability, expense or any other claim arising from, out of and/ or by reason of the exhibitor’s occupancy and use of the exhibition premises or exhibition booth or any part thereof during the course of the Conference. The certification also extends to the payment of or liability for nonpayment of any fee or tax levied upon the exhibitor.
This application and contract has been formulated in the mutual interests of the Exhibitor, Optimist International, and the hotel. Optimist International respectfully asks the full cooperation of the exhibitors in their observance. All points not covered are subject to the decision of Optimist International. Optimist International reserves the right to make changes necessary to the best interest of the exhibitors.
In the event this Agreement is breached, Optimist International shall have the right to immediately terminate this Agreement and any amount paid for exhibit space shall be forfeited.