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APPLICATION FOR EXHIBIT SPACE
Submit completed applications to Optimist International, 4494 Lindell Blvd., St. Louis, MO 63108. Optimist International reserves the right to restrict certain types of products and services from being sold or marketed that it feels are not appropriate for the conference. Optimist International’s decision will be final.
All written cancellations made prior to June 1, 2015, will entitle exhibitors to a 50% refund. No refund will be made after June 1, 2015. No refund shall be made to any exhibitor who fails to occupy the space reserved. In the unlikely event that Optimist International cancels the conference; all monies shall be promptly returned to the applicants.
LIABILITY AND INSURANCE
Optimist International, its employees, attendees and the hotel shall not be liable for any damages or theft to exhibitor, property and/or equipment brought into the Optimist International Convention by the exhibitor. Optimist International recommends exhibitors remove any portable technology and other valuables from the exhibit hall overnight. Exhibitor agrees to furnish Optimist International with a Certificate of Insurance for worker’s compensation in a minimum amount as required by state law and bodily injury and property damage, minimum of $1 million liability, upon request. Exhibitors who desire to carry insurance on their exhibits must obtain it at their own expense.
No part of the building shall be defaced in any manner, nor shall signs or other articles be posted, nailed or otherwise affixed to any pillars, walls, doors or other parts of the building. Combustible decorating material, gasoline, kerosene, acetylene and other flammable or explosive substances are forbidden. No unusual sound devices, music, equipment are allowed as to distract from other exhibitors. Exhibitor assumes responsibility for persons who represent their company. Helium balloons are not permitted. All decorations, drapes, signs, banners, table coverings and skirts, carpeting or similar decorative materials used shall be flame retardant to the satisfaction of the City of New Orleans Fire Inspector. All such material is subject to inspection and flame testing by the Fire Inspector.
RULES & REGULATIONS